We are committed to respecting the privacy of your personal information. This Privacy Policy (hereinafter referred to as the “Privacy Policy”) applies to the unionpermits.com website (hereinafter referred to as the “website” or “site”), services of Union Permits (the owner and operator of the Site), and any related software applications. (“Apps”) that process your personal data (via the Site, any of Our apps or otherwise).

What information do we collect about you?

If you sign a client’s agreement with us, we may ask for and store the following information about you:

  • Name, job title, email address, phone number(s), date of birth, address (including previous addresses), marital status, social security number (if any), nationality, next of kin, name of educational institution (if any), etc.;
  • Data about family members: full name, email address, phone number(s), date of birth, address (including previous addresses), marital status and other necessary information;
  • Data on financial condition and taxes;
  • Immigration history data;
  • Proof of identity, including passport details.

Why we need this information and how we use it

We need your personal data and we will use it for the following purposes:

  • To fulfill our obligations to you in accordance with the terms of our contract with you.
  • To provide you with the services and information you have requested.
  • To help you resolve the issues you need.
  • To contact you so that we can call or write to you.
  • To allow us to carry out due diligence as required, including whether you have any foreclosure decisions against you, bankruptcy or insolvency cases, whether you are involved in politics, etc.
  • To analyze the data, we collect so that we can provide, provide the services we offer, and improve and develop our business.
  • To contact you to send you information about changes in our company or with third parties that may affect you.
For all other purposes relating to the proper performance of our duties and work, incl. maintaining internal reporting.

Transfer of data to third parties

We will treat the information provided to us as confidential and it will be processed only by persons authorized by us. We may disclose your data to others who perform work for us for the purposes specified in this document or approved by you, including the following:

  • If we form a joint venture or merge with another company, your information may be transferred to our new business partners or owners.
  • To carry out due diligence on you as a potential client, including but not limited to conducting due diligence and obtaining references from relevant individuals for whom you have provided details.
  • At your request, we may disclose your information to determine if you, as a prospective client, are subject to collection decisions or bankruptcy or insolvency cases.
Except as required by law, we will not disclose or transfer the information you provide to us without your consent.

Security

We ensure the protection of your data. To prevent unauthorized access and disclosure, we have taken steps to protect the information we collect from you.

How long do we keep your data?

We review data retention periods and only retain information for as long as necessary to perform a specific task, or as required by law (we may be required by law to retain certain types of information), or in accordance with a contract we have signed with you. In practice, this means the following:

  • We must have legitimate grounds for collecting and using personal information;
  • Use data in a way that does not cause unreasonable negative consequences for those involved;
  • Do not hide the purposes of using the data and properly notify people of our data processing policy when collecting their personal data;
  • Treat client’s personal data only in the way they expect it to;
  • Do nothing illegal with this data.
  • Review the retention period for personal data;
  • When deciding whether to store data, consider the purpose(s), why we need it and for how long;
  • Safely delete information that is no longer needed for a particular purpose;
  • Update, archive, or securely delete out-of-date information.
You have the right at any time:
  • Ask for a copy of the data we hold about you (for a small fee – you can’t ask for information just because you’re interested);
  • Ask us to correct any inaccuracies in your data;
  • Ask us to delete the personal data we hold about you;
  • Refuse to receive emails from us;
  • Refuse of data processing only if it causes undesirable and significant damage or frustration. In this case, you can ask the company to stop or not start processing the data in question.
If you would like to exercise one of the rights above, please contact us. We may require additional verifications to verify your identity and that your information will only be shared with you.